How to Request Records from the Department of Corrections and Division of Adult Parole


Over the course of the last week, I was able to assist an individual with obtaining records pertaining to their loved one's parole appearance. After writing the request letter I decided that it might be a good thing for others to be able to use.

So, I removed the names from it, and am posting it here for you to use. Feel free to copy/paste and add or subtract details as you see fit, or that fit your needs. I have removed identifying information of the person whom I wrote the request for.

Once you have a final version, you need simply send a copy to doc_open_records@state.co.us.

Adrienne L. Jacobson
Associate Director - Legal Services
Public Information Officer (Interim)
P 719.226.4247 | C 719.429.4882
2862 S. Circle Drive, Colorado Springs, CO 80906
adrienne.jacobson@state.co.us

They have three business days to get back to you, and must release the full records permitted within a "reasonable time".

Colorado Open Records Act and Colorado Criminal Justice Records Act as well as Administrative Regulation 1350-40 controls what records are released, how they are released, and time frames from them to be released. (For those who are not in Colorado, at the bottom is a list of the corresponding statutes for each state. Just replace the Statute on the first paragraph and title line with the correct statute information for each state.)

Also below, is a similar request that I made for my own parole records. I did not remove identifying information from this request -except my address.

If you like this, please consider dropping a few dollars to my PayPal

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___________REQUEST FOR RECORDS OF THE INCARCERATED_____________

[Your Name]
[Street Address]
[City, State ZIP Code]
[Date]
Colorado Department of Corrections
Custodian of Records
Via Email:
doc_open_records@state.co.us

COLORADO OPEN RECORDS AND COLORADO CRIMINAL JUSTICE RECORDS ACT REQUEST
Dear Custodian of Records,
Pursuant to the Colorado Open Records Act § 24-72-201 et seq. and/or the Colorado Criminal Justice Records Act § 24-72-301 et seq., I request that you make available for inspection and copying the following public records, this request is also being made pursuant to your Administrative Regulation 1350-40. Please make available the following records pertaining to John Smith, DIN: 101101.
  • Any and all letters of support and opposition -excluding letters from any known or unknown victims which would be exempt from disclosure- to parole release of John smith, Department Identification Number: 101101 (“Mr. Smith”) that were presented to the Colorado Division of Adult Parole, Colorado Parole Board or Colorado Department of Corrections to be used or considered, or that were intended to be used or considered, in connection with the decision of whether or not to grant early release to Mr. Smith at his October 2018 Parole Board Appearance held at Bullshit Correctional Center.
  • Any and all findings of the Parole Board, and the material or presentation of exhibits, including letters, audio submissions, police reports, prison reports, chronological reports, or any other item that was used in determining whether or not to grant early release to Mr. Smith at his January 2018 Parole Board Appearance held at Bullshit Correctional Center.
  • Any and all records for Mr. Smith, including case management records that are to be considered by the Colorado Division of Adult Parole and the Colorado Parole Board when determining whether or not to grant parole for an offender, and specifically those that were used at Mr. Smith’s January 2018 Parole Board Appearance.
  • Any and all other records that were used or influenced the decision of Mr. Smith’s January 2018 Parole Board appearance.
  • ADD ANY OTHER RECORD (Disciplinary, Work, Program, etc.) THAT YOU WOULD LIKE TO OBTAIN
If you are not the custodian of records for this request, please forward this letter to the appropriate person or let me know which person(s) has custody of these records.

I request a waiver of all fees for searching or copying these records in that the disclosure of the requested information is in the public interest and will contribute significantly to the public’s understanding of how the Colorado Division of Adult Parole, and the Colorado Parole Board conducts parole hearings. This information is not being sought for commercial purposes. If there are any fees for searching or copying these records, please inform me if the cost will exceed $20.00.

Please set a date and hour, within three working days following receipt of this letter, at which time the records will be made available for inspection. If access to these records will take longer, please cite the extenuating circumstances and let me know when I should expect copies or the ability to inspect the requested records. I ask that records available in electronic format be transmitted by email to
YourEmailAddress@gmail.com.

If you deny any portion, or all, of this request, please provide me with a written explanation of the reason(s) for your denial, including a citation to each specific statutory exemption you feel justifies the refusal to release the information and notify me of the appeal procedures available to me under the law. If you conclude that portions of the records that I request are exempt from disclosure, please release the remainder of such records for inspection and copying, redacting only the portion or portions that you claim are exempt.

Please contact me with any questions about my request. Thank you for your time.

Sincerely,

[Your Name]
[Your Phone Number]
[Your Email Address]


____________REQUEST FOR RECORDS IF ON PAROLE_______________

Joseph A. Camp: 176507
123 Main Street
Denver, Colorado 80203
04/13/2019
Colorado Department of Corrections
Custodian of Records
Via Email:
doc_open_records@state.co.us

COLORADO OPEN RECORDS AND COLORADO CRIMINAL JUSTICE RECORDS ACT REQUEST

Dear Custodian of Records,
Pursuant to the Colorado Open Records Act § 24-72-201 et seq. (CORA) and/or the Colorado Criminal Justice Records Act § 24-72-301 et seq. (CCJRA), and CDOC Administrative Regulation 1350-04 et seq. I request that you make available for inspection and copying the following public records regarding Joseph A. Camp: 176507:
  • Any and all emails, recorded telephone calls, recorded calls to CWISE, Chronological Reports, GPS Logs, or any other communication or record pertaining to Joseph A. Camp: 176507 for the duration of his Parole Supervision.
    • All e-mails to and from Community Parole Officer Jeremy Burns : Jeremy.Burns@state.co.us that mention or otherwise pertain to me (emails and electronic communications fall under CORA (See: CDOC AR: 1350-04 III. C. .see also: C.R.S. 24-72-302 (4).”).
      • To include internal email communications between employees of the Department of Corrections and the Division of Adult Parole.
      • To include external email communications between Community Parole Officer Jeremy Burns, or any employee of the Division of Adult Parole and:
        • Katherine Houston (Rocky Mountain Victim Law Center), and any and all employees who work with or for RMVLC, that mention, imply or are about Joseph A. Camp.
          • RMVLC is the attorney for Tristyn M. Weber and as such the communications are not protected as “victim” communications, as they are outside the scope of protected material.
        • Marcela Piaz, Crystal McCubbin (IDEA Forum -by whatever name currently known), and any and all employees who work with or for IDEA, that mention, imply or are about Joseph A. Camp.
          • These communications are about the health and are medical records for myself and as such I am entitled to them under the HIPAA laws.
        • And anyone at all emails or electronic communications, memorandums, etc., that mention, imply or are about Joseph A. Camp.
    • Including any attachments, records, or notes, attached to these communications.
  • Any and all findings, communications, investigations, logs, chronological report entries regarding the decision of Community Parole Officer Jeremy Burns to (unconstitutionally) place me on Global Positioning Satellite Monitoring, curfew, and additional cognitive treatment requirements.
    • Including exact reasons supported by the results of the due-diligence required when Jeremy Burns “investigated” any accusations, claims, demands, that assisted him with his decision to place (unconstitutional) restraints on me.
  • Any and all findings, communications, investigations, logs, chronological report entries, grounds for, and justification of random drug screenings of Joseph A. Camp -who has never done drugs in his life- and material that supports the reasons for the requirement of random drug testings of Joseph A. Camp, made by Community Parole Officer Jeremy Burns or his supervisors or colleagues.
  • Any and all communications between Community Parole Officer Jeremy Burns and any of his Supervisors, or colleagues with the Division of Adult Parole.
  • Any and all grievances, reports, complaints, in any format -including written, procedural invalid for any reason, and their findings, and all material that supports the findings, by anyone against Community Parole Officer Jeremy Burns.
  • The entire personnel (Human Resource) file for Community Parole Officer Jeremy Burns for the duration of his employment with the Division of Adult Parole, to include:
    • Payroll information
    • Perks, benefits, etc.
    • Licenses -i.e. conceal carry, CPR, etc.
    • Trainings, commendations, awards, disciplinary, censorship, suspensions, etc.
    • Any and all records pertaining to Jeremy Burns' employment with the Division of Adult Parole, and the Colorado Department of Corrections.
  • Any and all communications, findings, notes, chronological reports, post-it notes, memorandums, that mention or imply or are about Joseph A. Camp.

All of the above requested information and material is for the full threads of communications from both or all parties.

If you are not the custodian of records for this request, please forward this letter to the appropriate person or let me know which person(s) has custody of these records. If you are the custodian for only a portion of this request, please answer this request as it pertains to the records that you are custodian of, and forward the remainder to the custodian of the records and let me know which person(s) has custody of the remaining records.

I request a waiver of all fees for searching or copying these records in that the disclosure of the requested information is in the public interest and will contribute significantly to the public’s understanding of how the Colorado Division of Adult Parole, and the Colorado Parole Board decides when to spend tax-payer expenses for seemingly unnecessary expidentiaries such as GPS monitoring, random drug screenings, etc., and the conduct and decision making by Community Parole Officer Jeremy Burns. This information is not being sought for commercial purposes. If there are any fees for searching or copying these records, please inform me if the cost will exceed $20.00.

Please set a date and hour, within three working days following receipt of this letter, at which time the records will be made available for inspection. If access to these records will take longer, please cite the extenuating circumstances and let me know when I should expect copies or the ability to inspect the requested records. I ask that records available in electronic format be transmitted by email to CampJosephA@gmail.com.

If you deny any portion, or all, of this request, please provide me with a written explanation of the reason(s) for your denial, including a citation to each specific statutory exemption you feel justifies the refusal to release the information and notify me of the appeal procedures available to me under the law. If you conclude that portions of the records that I request are exempt from disclosure, please release the remainder of such records for inspection and copying, redacting only the portion or portions that you claim are exempt.

Please contact me with any questions about my request. Thank you for your time.

Sincerely,
/s/_________________________ 04/13/2019
Joseph A. Camp: 176507
720-454-5240
CampJosephA@gmail.com
_____________________________________________________

So, if you are from another State other than Colorado, replace the top paragraph as follows in this example. Each state will have individual methods of making the request. For example, although in Colorado you can make the request via email, this may not be the case in other states that require you to make the request via mail. Check your respective state's Public Records/Open Records policies for the method to use to make your request.

ALABAMA OPEN RECORDS ACT REQUEST

Dear Custodian of Records,

Pursuant to the 
Ala. Code 36-12-40 et seq. I request that you make available for inspection and copying the following public records, this request is also being made pursuant to your [YOU CAN ADD ANY OTHER STATUTE OR PRISON ADMINISTRATIVE POLICY PERTAINING TO THE RELEASE OF RECORDS HERE, OR OMIT]. Please make available the following records pertaining to John Smith, DIN: 101101.

Here are the individual state's codes regarding open records and record requests (taken from http://www.foiadvocates.com/records.html).

Alabama           Ala. Code 36-12-40 et seq.
Alaska           Alaska Stat. 09.25.100 to .220
Arizona           Ariz. Rev. Stat.Ann.39-121 to 1-24
Arkansas           Ark. Code Ann. 25-19-101.
California    Cal.Gov.Code 6250 to 6270
Colorado           C.R.S. 24-72-201 et seq
Connecticut   Conn.Gen.Stat.§1-200 et seq
Delaware 29       Del. C. § 10001 et seq.
District of Col. DC Official Code §§ 2-531
Florida         Fla.Stat.Ann. 119.01 to .165
Georgia         Ga.CodeAnn. 50-18-70 to 76
Hawaii         Haw. Rev. Stat. §92F-1 et seq.
Idaho          Id Code 9-338 to 350
Illinois           5 ILCS 140/1
Indiana            Ind.Code Ann. 5-14-3-1 to 10
Iowa           Iowa Code Ann. 22.1 to .14
Kansas           Kan.Stat.Ann 45-215 to 225
Kentucky    Ky.Rev.Stat..Ann. 61.870 to .884
Louisiana       La.Rev.Stat.Ann. 44:31
Maine             Me.Rev.Stat.Ann. 1-13 § 408
Maryland      Md.Code Ann., State & Govt, 10-611 to 628
Massachusetts       Mass.Gen.Laws Ann. Ch.4, 7; Ch. 66,10
Michigan               MCL 15.231
Minnesota        Minn. Stat. Ann. 13.03
Mississippi      Miss. Code Ann. 25-61-1 et seq
Missouri           Mo.Ann.Stat. 109.180 to .190
Montana              Mont.Code Ann. 2-6-101 to 111
Nebraska               NEB. REV. STAT. 84-712
Nevada               Nev.Rev.Stat.Ann. 239.005 to .040
New Hampshire NH Rev. Stat. 91-A:1
New Jersey       N.J.S.A. 47:1A-1 et seq.
New Mexico      14-2-1 NMSA 1978 et seq.
New York       NY Pub. Off. Law Sec. 84
North Carolina N.C.Gen. Stat. 132-1 to 10
North Dakota     N.D. Cent. Code 44-04-18 to -18.8
Ohio                  Ohio Rev. Code. Ann 149.43
Oklahoma         Okla. Stat. Ann. Tit. 51.24A.1 to .18
Oregon             Or. Rev. Stat. Ann. 192.410 to .505
Pennsylvania         Pa.Cons.Stat.Ann. Tit. 65, 66..1 to .4
Rhode Island         R.I. Gen. Laws 38-2-1 to -14
South Carolina S.C. Code Ann. 30-4-10
South Dakota    S.D. Codified Laws Ann. 1-27-1 to -19
Tennessee        Tenn. Code Ann. 10-7-503 et seq.
Texas                Tx Code Ann.Secs552.001 to 552.353
Utah                Utah Code.Ann. 63G-2-101 to -207
Vermont               1 V.S.A. Sec. 315-320
Virginia              Va. Code Sec. 2.2-3704
Washington         Wash. Rev. Code Ann. 42.56.001 to .904
West Virginia     W.Va. Code Sec. 29B-1-1
Wisconsin         Wis. Stat. Ann. 19.31 to .39
Wyoming             Wyo.Stat.Ann,9-2-407

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~Joey Camp 2020.